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Managing Rule Changes for the Organization

Sometimes rule changes apply to the entire organization. For example, when switching to a four-day workweek.

Feuille de Temps allows you to manage these changes while keeping a record of the previous rules. This is possible through the creation of periods.

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To follow the instructions in this article, you will need access to the manager features.

How to Create a New Period for the Organization?​

Go to the "My Organization" page and scroll down until you see the "Organization Rules" section.

Create a New Period​

Click "Add a Period" to create the new period.

Screenshot showing the rule-setting window. A red square highlights the start date

Fill in the start date and the new rules for this period, then save.

Screenshot showing the rule-setting window. A red arrow points to the "Save" button

Close the Current Period​

A period is automatically closed when a new one begins.

Edit the Current Period, or Create a New One?​

A rule period applies to its whole duration. Editing a period therefore recalculates the banks from that period's first day, not from today.

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The current period usually starts at the very beginning of the account. Editing it therefore recalculates the banks of the whole team from the origin. Balances can then move for weeks signed a long time ago.

The rule of thumb:

  • Fixing a data-entry mistake (a value wrong from the start): edit the current period. That is exactly what you want, since the figure was wrong all along.
  • Applying a real change of terms from a date onward (a move to a four-day week, a new public holiday): create a new dated period, as explained above. History stays correct and only the weeks from that date on are affected.
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Two periods cannot share the same start date. If the save is refused because a rule already exists on that date, edit the one that is there rather than adding a second.

Does a Confirmation Appear Before Saving?​

Yes. Click "Save" on a period that has already started and that you have actually changed, and a confirmation appears at the bottom of the form, before anything is sent:

This period has already started You are editing the rule period that starts on April 1, 2025. A period applies to its whole span: the banks of the entire team will be recalculated from that date, including weeks that are already signed.

Screenshot showing the "This period has already started" confirmation at the bottom of the organization's rules, with the "Do not save" and "Save anyway" buttons surrounded by a red box

Two buttons are offered:

  • "Do not save": nothing is sent, your entry stays on screen.
  • "Save anyway": the change is sent.

Three things to know:

  • it only appears if you have actually changed the form — reopening it and saving without touching anything does not trigger it;
  • it also appears when you create a period dated in the past, with a wording of its own: "This new rule period starts on April 1, 2025, in the past." A new period dated today or this week does not trigger it;
  • it informs, it does not block. Editing a period already in progress is exactly the right move when a value was wrong from the start.

If a "First period" block appears while you are filling the form, it is explained in Configuring the Hour Bank Calculation Method.

If you need help with this, write to us at [email protected].

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