In Alberta, overtime calculation follows the 8/44 rule: 8 hours a day or 44 hours a week. The Employment Standards Code and its regulation set the minimum, and your policy or collective agreement can offer more, never less (sections 3 and 4).
In Manitoba, overtime calculation follows The Employment Standards Code and the Employment Standards Regulation. They set a minimum: your policy or collective agreement can offer more, never less.
In Nova Scotia, overtime calculation follows the Labour Standards Code, its general regulations and the Minimum Wage Order (General). They set a minimum: your policy or collective agreement can offer more, never less.
In Saskatchewan, overtime calculation follows two thresholds: 8 hours a day and 40 hours a week. Part II of The Saskatchewan Employment Act and The Employment Standards Regulations, 2025 set the minimum, and your policy or collective agreement can offer more (section 2-7).
In Newfoundland and Labrador, overtime calculation follows the Labour Standards Act and the Labour Standards Regulations. They set a minimum: your policy or collective agreement can offer more, never less.
In Quebec, statutory holiday pay follows a single rule: 1/20 of the wages earned during the four complete weeks of pay before the week of the holiday. It applies to full-time, part-time and on-call employees. Your policy or collective agreement can offer more, never less.
It's Friday afternoon and three timesheets are still missing. On Monday, a colleague asks how much vacation she has left. On Tuesday, the bookkeeper is waiting for the payroll file and you find a signed week with 52 hours instead of 32. In many organizations, timesheets take more time from the person who manages them than from the people who fill them in.
You can get that time back with a few habits, whether or not you use software.
In Ontario, public holiday pay for a part-time employee is calculated the same way as for a full-time one: regular wages and vacation pay from the previous four work weeks, divided by 20. Part-time staff are more likely to have a holiday fall on a day they don't work, and the Act has a rule for that case: a substitute day off.
In Yukon, overtime is calculated against two thresholds, 8 hours a day and 40 hours a week, with a single overtime rate. The Employment Standards Act sets the minimum, and a contract or collective agreement that is more favourable to the employee prevails (section 3).
Most non-profits track hours in Excel or on paper, and for a small team with simple rules, that works. Timesheet software becomes useful when maintaining the file takes more work than the hours it tracks.