Tracking overtime means recording the hours worked each day, applying your province's threshold, deciding whether the hours are paid or banked, and keeping a record of it all.
In Ontario, sick leave and vacation pay are governed by the Employment Standards Act, 2000: three unpaid sick days a year, two or three weeks of vacation, and vacation pay of 4% or 6% depending on the length of employment. Your policy or collective agreement can give more, never less (section 5).
In British Columbia, overtime is calculated against two thresholds at once: 8 hours a day and 40 hours a week. The Employment Standards Act and its regulation set the minimum, and your policy or collective agreement can offer more.
In Ontario, overtime is governed by the Employment Standards Act, 2000: an hour becomes overtime after 44 hours in the work week, and it is paid at least one and a half times the regular rate. An employment contract or collective agreement can give more, never less (section 5).
In New Brunswick, overtime is governed by the Employment Standards Act and its Minimum Wage Regulation. They set a minimum: your policy or collective agreement can offer more, never less.
An Excel timesheet is often enough for a small team: one file per person, one sheet per week, and a few formulas for overtime and for vacation and sick leave balances. You can also get our free Excel timesheet template, already built, with the form further down.
A timesheet reveals a lot about an employee: their hours, their absences, their vacation and sick leave balances. In Quebec, the Act respecting the protection of personal information in the private sector, as amended by Law 25, governs what an organization does with it.
In Prince Edward Island, the rules for calculating overtime changed on June 30, 2026: a new Employment Standards Act replaced the former one, and the threshold dropped from 48 to 44 hours per week. The Act sets a minimum: your policy or collective agreement can offer more, never less.
Statutory holidays in Canada for 2026 and 2027 vary from province to province. Each province and territory sets its own list of paid holidays in its employment standards law, and the Canada Labour Code sets the list for federally regulated employers. Your policy or collective agreement can add days, never remove them.
In Ontario, the Employment Standards Act, 2000 requires every employer to keep time records for each employee: the dates and times worked, the total hours per day and per week, and a few other details. These records must be kept for three years, and vacation records for five.