Online timesheet software for Canadian non-profits
Feuille de temps is timesheet software built for Canadian non-profits and community organizations. Employees enter their hours and leave, managers approve them, and the software keeps overtime and vacation, sick and leave banks up to date according to your organization's rules. We set up those rules with you before your team starts.
See it with your own rules
A 30-minute demo, with your own vacation, sick leave and overtime rules.
Why software built for non-profits?​
Non-profits don't track time the way large companies do. Their policies are often more generous than the law: a personal leave bank, vacation from the first day, overtime taken as time off instead of paid. Those policies change from year to year with agreements and funding. And the person who looks after timesheets often runs payroll, writes grant applications and keeps the books too.
Feuille de temps starts from your rules. Once they are set up, they apply to every timesheet, for every employee, with no formulas to maintain.
What Feuille de temps calculates​
- Overtime, daily, weekly or both, with the premium set by your province or your policy, including a second daily tier where your province has one. See overtime premiums.
- Hour banks: vacation, sick leave and overtime, plus up to two specific leave banks under the name you choose (family leave, floating days). Leave hours go into the bank at the start of the year, at the start of each month or as they are earned, depending on your method. See hour banks and leave.
- Percentage-based vacation, including for employees without a fixed schedule.
- Statutory holidays, with a list for the organization and, where needed, a separate list for one employee, and holiday pay based on the normal hours of a day or on 1/20 of the previous four weeks.
- Hours by project, for reporting to your funders. See hours by project.
Day to day​
Each employee fills in their timesheet for the week, sees their bank balances at the top of the page, and signs it. A manager or team lead then countersigns it. One button sends a reminder to everyone with overdue timesheets.
At the end of the period, the payroll report goes by email, as an Excel file, to the person who runs payroll, with the team's timesheets and, if you ask for it, the amounts to pay. The bank statement shows, line by line, where each balance comes from.
Set up with you​
We go through your vacation, sick leave and overtime policies with you, and set up your organization before your team starts entering hours. After that, your questions are answered by Séraphin, who builds Feuille de temps.
Your data stays in Canada​
Feuille de temps servers and database are in Canada. A privacy impact assessment was conducted on this product by a Quebec public body, with a low-risk finding.
Your province's rules​
Thresholds and rates change from one province to the next. Our articles cover them, with the law in hand:
Our clients love Feuille de temps!
Our clients primarily recommend the simplicity of our solution and the direct access to the developer for any questions.
For a non-profit, having access to tools that are simple, effective and suited to our reality can make all the difference. Feuille de temps is an excellent example.
The tool is easy to use, for management and for team members alike, and it lets us keep track of hours, vacation and leave, without weighing down the way we work.
But what I appreciate most is its simplicity. In a non-profit, where time and resources are precious, a tool that does exactly what you need, without being complicated, has real value.
I sincerely recommend it, and whenever I get the chance to mention it to other non-profit managers, I do!
Eve-Marie Marchand : Executive Director, SDC du centre-ville de Trois-Rivières
Working with Séraphin and his service has truly simplified my management work in a nonprofit organization.
He is always available, quick to respond, and very accessible. Every time we needed an adjustment, advice, or technical support, everything was resolved efficiently and stress-free.
His support greatly simplifies daily management, and I strongly recommend him to any manager seeking a reliable and professional solution.
Jennifer McPhee : Director, La Belle-Alliance
This timesheet management tool fully fits our needs.
As a manager, this tool allows me to check quickly and easily the amount of vacation, sick days, and overtime for each team member.
This tool is also very easy to set up individually depending on the needs of each team member.
Timesheet offers an easy tool for team members to avoid logging mistakes and track their up-to-date work hours and remaining vacation days.
In a nutshell, this tool fully benefits both managers and employees. Highly recommended!
Geoffroy Krajewski : Managing Director, CODAC NBSee it with your own rules
See Feuille de temps with your organization's rules, in 30 minutes, with Séraphin.